17 Reasons for Using Admin Tools for ArcGIS Online in 2017

Admin Tools provides some 60+ tools (90% of these tools are bundled in the Free version) that greatly simplify routine tasks for the ArcGIS administrator within any organization. The tools have been designed to enable the ArcGIS Admin in any organization to access and complete common tasks and workflows fast, saving time and making them more productive – no wonder over 3,000 orgs are using Admin Tools! These include tools to perform the following 17 commonly required tasks:

Example, Admin Tools can be Used to Tag Users

This from GEO Jobe VP of Software Development, David Hansen regarding one of the powerful capabilities of Admin Tools:

“Most administrators of ArcGIS Online know that items and groups can be organized by tags, however, using Admin Tools users can also be organized by tags. You may say “I already have roles and groups to organize users”, but roles are meant for controlling actions that can be performed in the platform and groups are used for sharing content. Using tags for users allows you to tag every police officer and fire fighter as “public safety”. Then (using Admin Tools) all users of the tag “public safety” can be invited into a group that was quickly created to store data related to an event suddenly taking place such as responding to a natural or man-made emergency. After the users are invited into the group, the email users tool can be used to email all users with the “public safety” tag each time new content is added to the group. Using tags for users allows Administrators to easily recreate their real-world organizational structure in the ArcGIS platform. Imagine how easy it is to invite users to groups, delete users, email users, or do many other actions once all your users are organized using tags. “

The following, are just 17 good reasons to adopt Admin Tools for ArcGIS Online in your organization:

Create and manage groups – invite users to participate in groups where users share a common project or focus
Update bookmarks – easily update, delete, create, reorder & copy bookmarks between multiple web maps keeping things clean and consistent
Import items from JSON
Tag, move, share, delete items – take control of managing your assets and data
Export / Import via CSV – use Excel’s tools such as find and replace to make changes quickly to thousands of records and import those back
Email members – an easy way to communicate with all my ArcGIS Online members
Manage user entitlements – take control and manage what your users can access
Update user credits and roles – as employees come, go and change positions you can control their user settings
Delete and migrate users – keep your organization’s user accounts clean and tidy
Update webmap urls – when you make changes or alter where web services reside you can edit accordingly here
Cloning – clone entire organization accounts, items, groups, or roles from one ArcGIS Online account to another
Create a model organization – using model org templates from Esri you can quickly deploy the entire model to your account
Update user Esri Access – manage your users’ access to Geonet and manage communication settings from Esri
Update user thumbnails – handy of your org re-brands. you can update all your users thumbnail imags at once
Migrate user settings – handy if a person replaces a key employee. Use this to migrate a user account, role, groups etc.. to another user
Copy Items – simple yet powerful, make a copy of a map, app, feature service
Clone roles – copy custom user roles to another organization (Pro)

Recall, Admin Tools Pro provides more than 60 Tools for the user and ArcGIS administrator. Admin Tools is available to GIS administrators and other GIS professionals in Free, Pro, and for Portal (enterprise, on-premise) and can be found in the ArcGIS marketplace (marketplace.arcgis.com). See more at http://www.geo-jobe.com/admin-tools/

Recall, if you have already accessed and provisioned Admin Tools Free do the following: To begin, provision Admin Tools. If you haven’t run the Tools for some time and you neglected to bookmark your launch url, recall that the bookmark that you need to access the Tools is http://apps.geopowered.com/admin-tools/basic/ – this is the url you will want to bookmark. If you have not yet provisioned your ArcGIS Online account to access the Tools you can get it HERE in the ArcGIS Marketplace.