Admin Tool Tips – How to Protect Your Valuable Data in ArcGIS Online

The Spring/Summer transition period is a busy one for ArcGIS and data administrators. The change of seasons means time for Spring cleaning, for many orgs this is a new tax year and for Colleges, Universities and High Schools the year end is time to clean out the data and prepare for another crop of incoming students.

No surprise that the Education community (think GIS and Geography programs) are HUGE users of our admin Tools for ArcGIS Online. Cleaning up your data may be simple, however, you also need to protect some important data. Delete Protection may be the solution. For many institutions using Delete protection would be the first step in a workflow, followed by removing users, data, groups etc… no longer required. Note, it is also suggested you do a CSV export (also a popular tool) to get a detailed list of all your data assets. Once complete the Organization and setup can then be Cloned using Admin Tools Pro – a perfect scenario for setting up an incoming group of GIS students. See more on how to clone an org HERE

Where to start?

Admin Tools “Update Items Delete Protection” enables you to easily protect your valuable data from a costly house keeping mistake.



To begin, provision Admin Tools. If you haven’t run the Tools for some time and you neglected to bookmark your launch url,  recall that the bookmark that you need to access the Tools is is the url you will want to bookmark. If you have not yet provisioned your ArcGIS Online account to access the Tools you can get it HERE in the ArcGIS Marketplace.

Then, select the Item Tools Option (the 3 building blocks icon or  the “browse item tools: under the Quick Links heading to the far left. Beneath the left side column with the heading “Update” you should see a category “Delete”. Select the first option, “Update Items Delete Protection“. Then, select all items you would like to protect (or optionally, un-protect).

update items delete protection in arcgis online wit Admin tools

update items delete protection in ArcGIS Online with Admin tools

update items delete protection


For more Admin Tool Tips see HERE

You don’t have Admin Tools yet? No problem, visit the ArcGIS Marketplace where you can add the app to your account (for named account holders). If you are enjoying the tools and find them useful, please rate the app on the ArcGIS Marketplace. Also, feel free to send us a feature request from within the application

See Also:

arcgis marketplace provider



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