5 Good Reasons to Add Admin Tools (V1.0.12) to Your ArcGIS Online Toolkit

You may have noticed or heard recently that Admin Tools – think Swiss Army knife for the ArcGIS professional and ArcGIS org. administrator – has just received a pretty big update. This is great news for the nearly 3,000 user organizations around the World coming from a range of industries (utilities, energy, higher education, local and county government, police, environmental orgs) that require tools to help them focus on their work and simplify the management of their ArcGIS users within their orgs.

There’s plenty of good reasons to provision this app from the ArcGIS Marketplace but to keep things simple, we’ll focus on 5 reasons.

1. Generate short URLs

Imagine, you have dozens, or perhaps hundreds of maps, webmaps and apps to maintain in your organization. Pointing users and staff to your maps can involve sharing of some pretty lengthy URL names and all it takes is for one character to get accidentally changed or removed and your users will be lost. Using this tool you can select specific ArcGIS assets (maps) and generate convenient, short urls for sharing in one step. URLs are conveniently stored as an XLS file

create short urls in arcgis with admin tools

2. Update Users Credits

How is your ArcGIS account being used which users are using your credits? Select ‘Set allocation to’ to designate a specified amount of credits for the selected users or select or select ‘No allocated limit’ to set the users max limit to the organization’s total available credit. this tool will save your org $$ in the long run and help the Admin sleep a little better at night!

2016-10-18-12_51_28-admin-tools-for-arcgis%e2%84%a0-online

3. Add Entitlements

Imagine the scenario, you have licenses for a number of Esri, ArcGIS applications that are in heavy demand by your users. For example, you have access to an ArcGIS Pro license(s) and Drone2Map but you don’t have licenses for all users. you need an efficient way to grant user access to these apps within your organization. The Add Entitlements tool will make this a breeze for you to manage.

manage arcgis entitlements with admin tools

4. Remove Entitlements

Similar to above, in order to maximize the use of your app licenses within ArcGIS Online, you need a way to remove access permissions. Perhaps a person’s role has changed within the organization or you may be adding staff for a new project etc…  this is now easily accomplished with this tool.

remove entitlements

5. Invite Users to Groups

Groups are a powerful way to keep projects on time and on budget. Admin Tools has a number of useful Group management and Administration tools. For example, you may need to start a new group for a project that is ramping up. Grouping your users accordingly and assigning group variables and definitions can streamline your operations. Once you create a new Group use Admin Tools to invite users in bulk to join – so easy, so fast!

invite arcgis users to groupsInvite select users in your org to a group

Bonus – Free! Yes indeed, Admin Tools V1.0.12 is available for Free or you can enjoy ALL the tools by going Pro, it’s up to you!

Weblinks:

Have you already provisioned Admin Tools (Free) but can’t find your application url/bookmark? Jump to this link or see also details in the ArcGIS Marketplace. You can enjoy all the functionality of Admin Tools by going Pro

For more information about Admin Tools for ArcGIS Online V1.0.12 read our blog post on all the new functionality

Are you using Admin Tools to save time and to fee you up to work on important tasks? We’d love to hear what you like most about Admin Tools. Please feel free to Tweet us how you use the Tools @geojobegis

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GEOspatial Evangelist & CMO

Geographer, GIS professional, writer, and fan of all things mobile.

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